HAZARDOUS MATERIALS QUESTIONNAIRE
https://oklahoma.gov/content/dam/ok/en/odot/documents/ok-gov-docs/programs-and-projects/environmental/hazard-questionnaire-2016.pdf

    OFF-SITE FACILITY FILE SEARCH REQUEST RECORD
    IF YOU NEED ADDITIONAL ASSISTANCE, PLEASE CONTACT SCOTT SUNDERMEYER [email protected]​
    ​405-325-7201

    In accordance with 107.09, standard specifications for highway construction, the Department’s Cultural Resources Program (CRP) will complete a desktop file review for contractor-selected off-site facilities that are not considered part of the FHWA undertaking. Off-project facilities are identified in 107.09 as “plant sites, borrow pits, waste areas, haul roads, storage sites, parking areas, and similar areas associated with the acquisition, production, and delivery of borrow material and related road building materials.”

    All file review requests are expected to include the proposed facility’s location to the nearest ¼, ¼ section (40 acres). In addition, the proposed location is expected to be on privately-owned land. The CRP file review does not constitute “approval” for the proposed facility, but a confirmation that the facility was reviewed by CRP and the location does not contain previously documented significant cultural resources.

    In accordance with 107.09, standard specifications for highway construction, the resident engineer is expected to examine the site prior to any earth-moving activities. This specification also allows for some latitude for areas of potential archaeological significance. If, during the file review, the location of the proposed facility is determined to be of potential archaeological significance, a field inspection of the location by staff from CRP may be warranted. Should the area of the proposed facility be under the jurisdiction of a federal agency, federal laws and regulatory requirements, such as the National Historic Preservation Act and National Environmental Policy Act may apply. In these cases, said federal agency shall be contacted to ensure that their environmental review procedures are followed prior to any earth-moving activities. 

    The CRP may not review a proposed off-site facility location if it is determined that the location is under the jurisdiction of a federal agency(1). Should the area of the proposed facility be under the jurisdiction of the state, CRP will ensure that the proposed facility is in accordance with the statutes listed above, which may include a site visit by staff from CRP or a request on behalf of CRP to obtain an alternate location for the facility. Please note: if subsurface archaeological materials are exposed during construction, the contractor and resident engineer shall notify the department archaeologist in accordance with Section 107.09, Standard Specifications for Highway Construction.  
     
    (1) For instance, the Department will no longer be conducting off-site facility file searches for borrow pits located in Osage County. The contractor is expected to consult with the Bureau of Indian Affairs as part of the Osage Nation Reservation Sandy Soil Mining Permit.

    Contractor form for submittal to Resident Engineer

    Contractors: Completion of this form in its entirety will provide the Resident Engineer with the information needed for an archaeological file search for off-site facility. 

    Resident engineer submittal form

    Fields marked with a * are required. If you have difficulty complete the form online, please call (405) 325-7201 for assistance. 

    The form below is to be completed by the ODOT Residency only. If you are a contractor, please fill out the Contractor Form above and submit it to the R    esidency.

    Project Information
    Legal Location
    Max file size: 20MB
    A map of the proposed location is required and is helpful in reviewing your request.
    Please note: If subsurface archaeological materials are exposed during construction, the Contractor and Resident Engineer shall notify the Department Archaeologist in accordance with Section 107.09, Standard Specifications for Highway Construction.

    Should the area of the proposed activity be under the jurisdiction of a federal agency, federal laws and regulatory requirements, such as the National Historic Preservation Act and National Environmental Policy Act may apply.